Executive Support for a Commercial Property Team

Posted 19 October 2022
Salary£35000 - £40000 per annum
Job type Permanent
DisciplineCorporate Services & Business Support
Contact NameAnna Rickenberg

Job description

Do you want to work for one of the best names in the business? Are you ready to take on a busy position including 1 to 1 support for Team Heads?

This client is a well-known Global Property Consultancy with a fantastic brand in the industry. This is a great opportunity to work within the Commercial side of the market!

What's in it for you?

  • A basic salary of up to £40,000 depending on experience
  • Monday to Friday 9:30-5:30PM working hours
  • The chance to work in an incredible Head Office environment
  • Opportunity for development and growth within the business

What will you be doing?

This role is perfect for a highly motivated individual where you will be supporting 2 Commercial Property departments. You will be responsible for providing an effective and efficient support service and assisting the wider teams to ensure the smooth day to day running of a busy department.

  • 1:1 Executive support to Team Heads maintaining their schedule through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.
  • Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.
  • Presentations: coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
  • Document preparation; audio/copy typing letters, memos, minutes, schedules, mailshots, and extensive reports. Accurate formatting, printing, and binding of client reports.
  • Corporate travel arrangements: UK and overseas, plus preparing detailed itineraries and travel packs where necessary
  • IT liaison to help troubleshoot system errors for team
  • New Starter Induction: working with the Operations Coordinator / Operations Manager to coordinate the process of new starters (induction) / leavers for your team
  • Onboarding: working with the Operations Coordinator / Operations Manager to help coordinate onboarding of all new starters in your team
  • Appraisal co-ordination for their team and six monthly 1:1's.

What experience and skills do you need?

  • 3+ year experience in a similar operations or administrative role
  • PA experience
  • Proficient using Microsoft Office
  • Organised and efficient style of work
  • The drive to go above and beyond

If you are interested in this position, please contact Anna Rickenberg on 0203 056 1211

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