PA to Director

Posted 01 July 2024
Salary£35000.00 - £38000 per annum + + benefits
LocationWest London
Job type Permanent
DisciplineCorporate Services & Business Support
ReferenceBBBH33175_1719912198
Contact NameJasmine Bartlett

Job description

Company overview:

My client is a leading property developer committed to creating vibrant and sustainable communities. With a focus on innovation and excellence, they deliver high-quality residential developments across the UK.

Role Overview:

Provide comprehensive secretarial and administrative support to the Construction Director and Build Team to enhance department efficiency and productivity.

Responsibilities:

  • Support the Construction Director and team with secretarial and administrative tasks.
  • Prepare documentation for meetings, including printing, photocopying, scanning, and binding.
  • Answer and announce office phone calls.
  • Coordinate team diaries and book internal/external meetings.
  • Track and process holiday and sick leave for the team.
  • Manage onboarding and offboarding for new starters and leavers.
  • Perform reception duties, including greeting guests.
  • Create and distribute weekend work rotas.
  • Type and distribute weekly Health and Safety site tour reports.
  • Maintain and update the filing and archive system.
  • Liaise with external consultants and contractors as needed.
  • Perform general data entry.
  • Coordinate the Health and Safety training matrix.
  • Liaise with other departments within the company.
  • Organize refreshments for meetings with external guests.
  • Ensure high levels of office presentation.
  • Order and manage PPE stock.
  • Perform any other ad hoc tasks as required.
  • Cover reception duties during lunch and holidays.

Skills and Attributes:

  • Excellent communication skills and ability to build rapport with remote team members.
  • Methodical and well-organized.
  • Strong secretarial skills with proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
  • Discretion in handling sensitive and confidential matters.
  • Initiative and proactive approach.
  • Excellent time management, prioritization, and expectation management skills.

If you have the relevant skills and personal attributes required for this role and are currently looking for the opportunity to expand your skills and experience in the property industry, then please do not hesitate to contact me. Either reply to this advert, or email me directly.

We work as one

The key to growth is in our differences, not similarities. Alongside our partners, building a diverse, inclusive and equal environment is at our core: everyone is made to feel welcome and encouraged to be their authentic self. Respect isn't an opt-in, it's the only way forward.

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