Personal Assistant/HR Manager

Posted 21 November 2022
SalaryUp to £85000 per annum
Job type Permanent
DisciplineInvestment, Land, Development & Technical
Contact NameAlex King

Job description

PA/HR Manager Role

Our client is a leading European real estate investor mainly active in the offices, residential, retail, leisure, and logistics market. They are expanding their presence and activity in the UK and have an opportunity for a PA / HR Manager to join the UK team.

PA Responsibilities

  • Extensive diary management: managing diaries and organising meetings and appointments
  • Booking and arranging restaurants, travel, transport, and accommodation
  • Ordering and preparing catering for lunch meetings
  • Organising events and conferences
  • Preparing documents in advance of meetings
  • Reminding the team of important tasks and deadlines
  • Acting as a first point of contact: dealing with correspondence and enquiries
  • Liaising with staff, suppliers, and contractors
  • Processing invoices and reconciling credit card expenses in an accurate and timely manner
  • Profiling new agents and business associates
  • Organising the Managing Director's personal commitments including travel
  • Maintaining required standards of the Marketing Suite
  • Supporting the Reception Manager with various tasks during busy periods
  • Other miscellaneous tasks and responsibilities as required to support the Managing Director

HR Manager Responsibilities

  • Assisting with day-to-day operations of the HR functions and duties
  • Managing the Bright HR system ensuring data is up to date and accurately uploaded
  • Preparing all staff contracts, job descriptions, HR policies and forms
  • Managing all aspects of HR including staff selection and recruitment, employment, leavers etc.
  • Managing the recruitment process, including vetting candidates, assisting with interviews, and issuing employment contracts
  • Supporting internal and external inquiries and requests related to the HR department
  • Compiling and maintaining employee records, including holiday and sickness leaves
  • Liaising with our outsourcing Payroll providers regarding staff salaries
  • Entering employee data into database
  • Continuously learn the latest HR best practices to improve workplace efficiency
  • Support with all aspects of employee relations issues

Required Skills and Experience

  • Great accuracy and attention to detail and will be highly organised with good self-time management skills and the ability to be proactive and take the initiative
  • Strong communications skills
  • Discretion and trustworthiness: you will often be party to confidential information
  • Flexibility and adaptability
  • Ability to work under pressure and to deadlines
  • Calm and professional manner
  • Quick learner, problem solver and logical thinker
  • Ability to research, digest, analyse and present material clearly and concisely
  • Love being at the heart of a business and helping someone to be organised to free up their time
  • On top of your game in terms of scheduling and overseeing diaries
  • Proven experience as an HR Assistant, or relevant human resources/administrative position
  • Enjoy project and event management with experience in hospitality