Acquisitions Team Assistant

Overview

  • Salary: £20000 - £25000 per annum
  • Location: London
  • Contract type: Permanent

Deverell Smith are representing a property company in Central London. The role is an Acquisitions Team Assistant. The focus for this role is to ensure the process of acquiring new units is as organised and informative as possible. In turn, this enables our client to collect and administer ground rent, arrange insurances and manage lease transfers and landlord consents.

The Acquisitions Team collaborates with various entities such as the landlord, solicitors, customers and external and internal organisers to ensure that new units are uploaded to the Qube database as accurately and thoroughly as possible.

Main Duties & Responsibilities:

  • Maintain Trackers (Uploads Schedule) – creating subfolders and saving information correctly when notification of a new deal is received.
  • Storing information correctly in inboxes and folders. Ensuring data integrity of folders and sub folders.
  • Checking, validating information and emailing wider team and externals to resolve discrepancies.
  • Follow up on tasks and arrange next steps.
  • Working within timeframes and liaising with the other departments to ensure they are aware of what stage the entire process is up to and what their obligations are at that stage.
  • Supporting and helping to organise the team with current and future projects.
  • Liaising with various departments throughout the company via email and telephone communication.
  • Ensure data integrity for all information saved on database, and within folders. Identify versions of documents correctly.
  • Review Land Registry title documents
  • Read leases, and ensure information is recorded correctly.
  • Effectively communicate, through presentation, verbal and written mediums.
  • Updating team procedures in line with compliance and best practice;
  • Liaising effectively and efficiently with other stakeholders.
  • Ability to follow up on projects and ensure that projects are kept running.
  • Record information accurately/ Data Entry.
  • Customer Services: working from the shared inboxes to liaise with leaseholders, managing agents, solicitors and other stakeholders.
  • Working under pressure to meet KPI’s.
  • Working independently and as part of a team.

Experience

  • Office working experience (circa 2 years)
  • Experience working in the property industry
  • Basic accounting experience

Skills

  • Ability to work with Microsoft Office competently – Excel and Outlook (essential).
  • Excellent communication skills (written and verbal).
  • Interest in reading leases
  • Understanding of how freehold / leasehold and lease structures.
  • Basic knowledge of land registry.
  • Consistency
  • Organised
  • Proactive
  • Attention to Detail
  • Self-motivated
  • Methodical
  • Can do attitude
  • Problem solving
  • Ability to work in a fast-paced environment with conflicting tasks
  • Willing to learn and be adaptable
  • Accuracy

The role is based in Central London and salary up to £25,000 for the right candidate – dependant on experience.

They want someone to start asap – so if you believe you meet the criteria for this role, please get in touch with Leila Cruz Ferreira at Deverell Smith on 0207 291 1516 or Leila.cferreira@deverellsmith.com don’t delay, apply today!

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Deverell Smith Limited, 2nd Floor, Cannon Green, 1 Suffolk Lane, London, EC4R 0AX Tel: 020 7291 0900