Commercial Property Administrator

Overview

  • Salary: £20000 - £24000 per annum
  • Location: London
  • Contract type: Permanent

Anna Rickenberg

Senior Consultant

Call me for a confidential discussion

0203 056 1211 Email

The purpose of the Property Administrator position in the Commercial Property Management Department, is to assist with the day-to day functions of the department and the function of the Property Management team. The Property Administrator may be required to act as liaison between the Property Manager, Tenants and suppliers for certain property related issues at the buildings.

Key Duties:

  • Raising purchase orders for Property Managers for maintenance works and administering a P O tracker
  • Arranging with Tenants and Contractors, access for maintenance works
  • Setting up and maintaining a key press for the keys to the buildings, together with a signing in and out system.
  • Updating Horizon comments section with relevant building access/Site staff details etc.
  • Uploading compliancy documents on to the database when required
  • Assisting with the tendering of any works required to the buildings
  • Letters to Tenants advising of any works taking place or non-compliance with their lease terms or as the Property Manager requires.
  • Assist in the performance of all necessary functions to facilitate tenant “Move in” and “Move out” procedures.
  • Arrange the termination of any supplier contracts, when a property is sold.
  • General filing, including paper and electronic.
  • If required, visit the properties to perform or assist in the performance of management duties.
  • Generally to assist all functions in the Commercial Property Management Department.
  • Send copies of Lift insurance reports to lift consultants and external managing agents and advise of any works required therein.
  • Hold Quarterly meetings with the main suppliers to discuss performance
  • Diary Management

Ideal Candidate:

This is an exciting role that would suit a bubbly and enthusiastic person, with excellent communication skills. The ideal candidate will be a capable administrator whose employment history reflects the experience associated with Property administrative functions. This candidate must also be very skilled in using the Microsoft package as well as having strong attention to detail.

Please get in contact with Anna Rickenberg at anna.rickenberg@deverellsmith.com or on 0203 056 1211 for a confidential chat.

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Deverell Smith Limited, 2nd Floor, Cannon Green, 1 Suffolk Lane, London, EC4R 0AX Tel: 020 7291 0900