Office Administrator

Overview

  • Salary: £20000 - £25000 per annum
  • Location: London
  • Contract type: Permanent

Anna Rickenberg

Senior Consultant

Call me for a confidential discussion

0203 056 1211 Email

I am looking for a strong administrator to join my well known client based in their Kings Cross office. The purpose of this role is to support the sales and lettings teams within the office and ensure that it runs smoothly on a day to day basis.

The Office Administrator will be responsible for the following duties:

  • Use a paperless approach to workload (i.e., the Outlook ‘to do’ function) to ensure a neat and tidy front desk and an unbeatable system of organisation
  • Meet and greet visitors and clients in a positive and polite manner.
  • Ensure the reception area, office and kitchen are always neat and tidy.
  • Answer telephone calls and filter when appropriate.
  • Load properties on internal database, ensuring property details are accurate at all times.
  • Keep detailed record of property paperwork received to ensure compliance with current legislation
  • Design and order property window cards and brochures via our CRM system
  • Get involved in Health and Safety procedures and training for the company
  • Compile letters on behalf of sales and lettings team members.
  • Stocktaking and requesting consumables in good time.
  • Report technical or maintenance issues around the office and within IT systems
  • Set up new user profiles
  • Occasionally register new applicants in the absence of sales/lettings staff
  • General clerical duties such as; photocopying, scanning, mailing, faxing and shredding upon request
  • Ensure that all properties and applicants are appropriately and fully registered on the Company’s sales management software in the correct form and to advise the branch manager if you become aware of staffs who are consistently failing to do this.
  • Ensure that the source of all enquires are logged on the Company’s property sales management software.
  • Ensure that the Company website is up to date and that properties are displayed in the correct form
  • To archive files when properties are sold or off the market.
  • To create and post out relevant letters via the Company’s property sales management system, to save copies to the server and hard copies in the file.
  • To order photographs and floor plans of properties which we are instructed to sell.
  • To prepare property particulars via the Company’s property sales management system.
  • To order brochures from external designers/printers when necessary.
  • Ensure that the window display is current and up to date.
  • To canvass specific roads and buildings after properties are sold and let in as instructed by the sales/lettings manager.
  • To monitor stationary supplies and order replacements where necessary.
  • To open and distribute the office post.

The ideal candidate will be/have:

  • Prior property experience
  • Enthusiastic, bubbly, confident and helpful
  • Seeking a long term position
  • Well presented

If you want to hear more about this position then please do not hesitate to contact Anna Rickenberg on 0203 056 1211 or at anna.rickenberg@deverellsmith.com for a confidential chat.

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Deverell Smith Limited, 2nd Floor, Cannon Green, 1 Suffolk Lane, London, EC4R 0AX Tel: 020 7291 0900