BTR Administrator


  • Salary: £18000 - £18500 per annum
  • Location: Scotland
  • Contract type: Permanent

Anna Rickenberg

Senior Consultant

Call me for a confidential discussion

0203 056 1211 Email

I am currently working with an independent property company operating in Scotland and the North of England. The company provides services in residential and new home sales, lettings and property management, land, development and residential investment and consultancy and research. They are looking to keep expanding their BTR team and this is where this position will sit. This is a fantastic opportunity for a vibrant individual to join our ambitious team. The Property Administrator will handle all administration in relation to the letting of properties, including liaising with tenants and Corporate Landlords.

The duties of the administrator will include:

  • Responding to daily calls and emails
  • Sending lease documents to tenants, monitoring they are returned and signed correctly
  • Drawing up lease documents and serving Notice to Quit documents to terminate lease agreements
  • Remarketing of properties ensuring all details are correct and up-to-date including photographs
  • Dealing with reference requests for tenants
  • General administration duties, including editing/adding emails/letters or information to the database and scanning/photocopying
  • Lodging deposits within the approved tenancy deposit scheme
  • Diary management for the Portfolio Managers
  • Database management
  • Coordination of mail shots
  • Filing and changing of files for the Build To Rent team including the dead filing system and retrieval of dead files on request.
  • Dealing with utility and Council Tax bills for void periods, checking readings, dates etc.
  • Arranging access to properties for safety and maintenance works
  • Monitoring and chasing of Public Liability Insurance for all contractors, linking certificates and updating details

The ideal BTR Administrator:

  • Experience within Housing Associations, Student Accommodation or BTR
  • Excellent internal customer service
  • An organised approach to administration
  • The ability to work on own initiative and as part of a team
  • Have excellent IT skills, including working knowledge of Microsoft Office and good keyboard skills
  • Ability to multi-task, methodically and calmly, in a fast paced environment
  • Excellent communication skills, both written and oral
  • Knowledge of REAPIT and QUBE would be beneficial, although not essential

The client are looking to pay £18,000-£20,000 for this position and the working hours are Monday to Friday 9AM-5:30PM.

If you would like to know more about this position, please feel free to contact Anna Rickenberg on 0203 056 1211 or email her at

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Deverell Smith Limited, 2nd Floor, Cannon Green, 1 Suffolk Lane, London, EC4R 0AX Tel: 020 7291 0900