Property Management Administrator


  • Salary: Up to £28000 per annum + benefits package, bonus
  • Location: London
  • Contract type: Permanent

Anna Rickenberg

Senior Consultant

Call me for a confidential discussion

0203 056 1211 Email

I am working with a well-established and highly esteemed property consultancy. They are seeking a Property Management Administrator to join their London team, managing and coordinating the various safety checks for a large portfolio of approximately 1000 properties, ensuring attention to detail and full compliance as a priority.

You will be arranging all statutory checks that are required ensuring full compliance with every necessary check. As a successful candidate in this role, you will deliver the smooth running and high levels of customer service expected of the brand daily.

Responsibilities include, but not limited to:

  • To check internal system for float, landlord’s instructions, gas inspection and PAT tests
  • To update the diary on internal system for all safety checks and note next due dates
  • To log, schedule and book gas safety inspections
  • Work closely with both Tenancy Progression and accounts to ensure all certificates are ready and available ahead of move ins and invoices paid.
  • Work with Lettings Offices to ensure the system correctly reports all appliances within each property.
  • Undertake all remedial works that arise from checks that are carried out.
  • Report weekly or monthly as required to show compliance or any exceptions to compliance
  • Print off monthly error and warning reports for gas checks, PAT tests etc
  • To advise Let Only landlords of requirements and benefits of appliance servicing
  • To work with offices to ensure all appliances are captured and noted when a property is taken on
  • To log, diarise and book PAT and EICR tests
  • Where applicable to book Legionella checks
  • Where required to obtain funds from landlords to pay for checks
  • Pay contractor invoices
  • Raise invoices for company fees for undertaking works
  • To monitor contractor performance and timeframes

Skills & Requirements

  • Level 3 Technical Award is desirable
  • The ideal candidate will be able to work well within a team as well as individually, and will be a confident communicator and work well under pressure.
  • Knowledge of the letting process and accounts alongside basic knowledge of heating and hot water system, plumbing and electrical would be beneficial.

For the right candidate they are looking to pay a salary of £28,000 plus a good benefits package and discretionary bonus. If you would like to have a confidential chat about this role please get in touch with Anna Rickenberg at Deverell Smith at 0203 056 0281 or email

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Deverell Smith Limited, 2nd Floor, Cannon Green, 1 Suffolk Lane, London, EC4R 0AX Tel: 020 7291 0900