PA / Property Management Administrator

Posted 14 May 2024
SalaryUp to £26000 per annum + + benefits
Job type Permanent
DisciplineCorporate Services & Business Support
Contact NameJasmine Bartlett

Job description

Company overview: My client is a leading family-run property developer, specialising in renovating beautiful Grade I and Grade II listed buildings that have fallen into disrepair, and re-purposing them for the benefit of local communities.

Position Overview: The Property Management Assistant / Chairman's Personal Assistant will play a pivotal role in supporting the Chairman in managing both personal and business affairs, while also assisting in the effective operation of the Group's commercial and residential property portfolio.

Key Responsibilities:

A. Chairman's Personal Assistant:

  1. Coordinate and manage UK and overseas hotel reservations and travel arrangements for the Chairman.
  2. Organise detailed itineraries for business and personal engagements.
  3. Maintain and manage the Chairman's business and personal diaries, utilising both manual and digital systems.
  4. Assist in various tasks related to the Chairman's charitable activities.
  5. Handle responsibilities in the Chairman's absence overseas, which may extend up to 3-4 months per year.

B. Property Management Assistant:

  1. Support the Property Manager in monitoring rent payments and actively pursue arrears.
  2. Ensure the Group's insurances are up to date and liaise with insurers as necessary.
  3. Assist in maintaining the property management software system to ensure accurate and up-to-date records.
  4. Address tenant queries and complaints promptly and professionally.
  5. Prepare service charge budgets in collaboration with relevant stakeholders.
  6. Conduct occasional site visits when required to assess property conditions.
  7. Coordinate with the maintenance team to facilitate necessary repairs and upkeep.
  8. Manage processes related to statutory lease extensions and Right to Manage (RTM) requests.

Qualifications and Skills:

  • Previous experience in a similar role in property management / executive assistance.
  • Exceptional organisational skills with the ability to prioritise tasks effectively.
  • Strong communication skills, both written and verbal.
  • Proficiency in using digital tools and software for diary management and property management systems.
  • Attention to detail and ability to maintain confidentiality.
  • Flexibility to adapt to changing priorities and work independently.

Education and Experience:

  • Bachelor's degree or equivalent practical experience in a relevant field.
  • Prior experience in property management, executive assistance, or related administrative roles is essential.

This is a part time position - working Mon - Fri - 8 30am - 3 30pm.

If you have the relevant skills and personal attributes required for this role and are currently looking for the opportunity to expand your skills and experience in the property industry, then please do not hesitate to contact me. Either reply to this advert, or email me directly on

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