Job description
Key Responsibilities:
* Tender all site soft and hard service contracts annually or as required
* Determine and negotiate all contractor KPIs and service levels and ensure consistent standards across portfolio.
* Aim to enhance and standardise service levels across portfolio and liaise with site staff to ensure supplier KPIs are being met on site
* Review supplier contracts and address unfavourable or high-risk terms and clauses.
* Administer contracts in line with approval and sign off process for each asset and ensure
* relevant departments (i.e. Landlord Legal team, Group Compliance, etc) are involved at relevant stages of administration process.
* Supervise and manage all aspects of the contract procedure relating to the general operation of the assets and core services of the business.
* Identify and onboard new contractors and suppliers ensuring they meet contractor selection criteria and provide relevant documentation.
* Maintain online contract database and ensure all contract records and kept up to date.
* Work with Ops Manager and other departments to identify and negotiate national partnership/ portfolio level contracts.
* Obtain and keep all contractor documentation up to date including insurance, qualifications certification, accreditation, etc
* Establishing and managing business partnerships with contractors or other service providers and negotiate referral/commission
* Oversee and track ancillary income from the business partnerships
* Review all new low-value contracts and ensure amenable terms
* Oversee and manage utility procurement service provider to ensure all site utility contracts are in line with market value and in-contract.
* Monitor utility billing / expenditure across portfolio.
* Assist site General managers to implement any ESG strategies agreed at board level on site and track ESG performance of portfolio
* Provide assistance with litigation matters.
* Assist Corporate/Legal Counsel as necessary
* Evaluate and select vendors based on their information security practices
* Implement information security requirements in procurement process
* Conduct risk assessments for third party vendors to include information security
