Job description
Property Management
- Work with Procurement Manager to review soft and hard FM contracts and monitor contract performance.
- Seek appropriate support from surveyors and specialist contractors where necessary to diagnose and resolve complex repair issues.
- Deal with any anti-social behaviour issues as and when they arise and in line with business policy.
- Carry out internal and external communal inspections and complete and file inspection reports for future reference.
- Work with the management team to formulate a long-term plan for the buildings you manage.
- Ensure communal areas and neighbourhoods are clean, safe and well maintained by working with the contractors, caretakers or cleaners as required. You will be expected to manage contractors as part of your role.
Staff Management
- Managing on site staff (e.g. Concierge/admin staff), ensuring key day-to-day tasks are completed and daily handover undertaken.
- Manage rota for on site staff, arranging cover for annual/sick leave where requirement and submitting information for payroll
- Arrange ongoing training for on site staff and undertake annual performance reviews.
- Attend handover, receiving keys, familiarisation tours, ensuring check list of items demonstrated is signed off and cosmetic issues are identified and documented.
- Manage defects process, reporting and recording all defects cases to ensure a satisfactory outcome of us and our customers.
- Liaise with Marketing team to keep up to date with developments on your new scheme and changes to practical completion dates, also setting rent levels.
- Maintain 100% compliance for gas, electric, asbestos, FRAs, personal safety device usage, legionella testing.
- Report near misses and incidents in line with business H&S procedures.
Ensure all voids are H&S compliant (i.e. ensure valid gas certificate, electrical safety cert,
- EPCs, smoke alarms).
Budget Management
- Approve invoices for all completed works to ensure contractors are paid swiftly on receipt of invoice.
- Manage day to day expenditure to ensure it is in line with opex budget and draft budgets following stabilisation of asset.
- Manage dilapidation's and deposit deductions following check out inspection with assistance of lettings admin/on site staff.
- Creating a specification for void works, establishing costs and timescales for works.
Lettings
- Taking payments, rent, checking all deposits are registered.
- Managing the lettings and offer process from end to end, including arranging and undertaking viewings and checking in appointments with customers and agents; handling multiple offers and confirming offer details to customers; conducting market research to identify local trends and market rents and taking action on all feedback after viewing to ensure required improvements are made. Ensure all our advertisements are up to date and refreshed on a regular basis.
- Send completed deal sheets to Lease & Contract Coordinator and assist in customer communications during referencing and deal progression.
- Ensure property is let in a good condition (i.e. that it is clean and there are no outstanding repairs) and undertake check in inventory report.
- Qualify applicants by ensuring customer conforms with right to rent requirements (checking ID in person and taking photographic proof), passing the proof to the relevant team members and starting the reference checks.
- Dealing with tenancy surrenders, goods removal and vacating customers. Liaise with Credit Controller to include ensuring outstanding monies are collected, notices served and updating status on CRM system and then passing on to relevant parties.
- Manage tenancy renewals, ensuring customers qualify for renewal prior to offering renewal terms and sending renewal deal sheets to leasing manager.
- Update Digital Marketing Manager on voids list.
- Provide monthly report on competitors and local market conditions.
- Updating team with surrender, voids and under offer information.
Job has Expired
