Property Administrator - Residential & Commercial Portfolio

📍 Location: Ruislip
🕒 Full-Time | Permanent
💼 Salary: Approx £30-35,000
📅 Start Date: ASAP

Are you an organised and proactive property administrator looking to take the next step in your career?

We're seeking a Property Administrator to support the day-to-day management of a diverse portfolio of over 100 residential and commercial properties. This is a key role that blends operational oversight with financial admin - perfect for someone who's detail-oriented, commercially aware, and confident liaising with agencies and tenants alike.

About the Role

In this fast-paced and varied position, you'll:

• Manage the administration with external agencies of a mixed-use property portfolio (residential and commercial).

• Act as the main point of contact for lettings agents regarding maintenance, rent queries, check-ins, and check-outs.

• Monitor rental income and ensure all payments are received on time, following up on arrears where necessary.

• Maintain and update the internal database, tracking key information such as rent review dates, insurance details, and tenancy deposits.

• Coordinate maintenance works and resolve tenant queries or complaints efficiently.

• Oversee tenancy renewals and end-of-tenancy processes, ensuring rental values remain competitive.

• Reconcile monthly tenancy statements with bank statements.

• Liaise with relevant parties to manage mortgage and lease renewals.

• Assist with financial reporting, including preparing annual profit and loss statements for self-assessment and tax return purposes.

• Support with a range of ad hoc technical and administrative tasks as required.

What We're Looking For

You'll be a great fit if you have:

• Previous experience in property administration, management, or a similar role.

• Excellent communication and negotiation skills.

• A commercial mindset with an understanding of market rental values.

• Strong organisational and time management abilities.

• A keen eye for detail and a proactive approach to problem-solving.

• Good knowledge of database systems and Microsoft Office tools.

• A basic understanding of financial statements and profit/loss accounts.

Why Apply?

• Manage a large and varied portfolio - no two days are the same.

• Gain exposure across both residential and commercial property management.

• Work in a collaborative and fast-moving environment.

• Play a key role in ensuring operational efficiency and financial accuracy.

Please reach out for further information