As an office manager your main job will be to ensure the smooth running of the office through a wide range of administrative, financial and managerial tasks. In smaller organisations, this means that you’ll be handling most of the daily responsibilities yourself, while in a larger firm, you will most likely be managing a team of administrative and support staff.
Though the job can be varied and multi-facetted, typical responsibilities of an office manager include:
Making sure that office equipment is maintained, records are up to date and administrative processes are carried out effectively
Using a range of software, including spreadsheets and databases
Managing budgets and handling office expenditure
Responding to customer enquiries and dealing with correspondence
Preparing letters, presentations and reports
Liaising with staff, suppliers and clients
Maintaining office systems
Ensuring health & safety policies are up to date and adhered to
Attending meetings with senior management
Ensuring adequate staff levels to cover for absences and fluctuations in workload
You’ll excel as office manager if you’re flexible, adaptable and have strong communication and people skills, in addition to being highly organised and a problem solver who can take initiative and make things happen.
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